HOW TO ENROL

• Select Register on the My Family Lounge Widget above
• Choose the service you wish to enrol into;
• Provide billing information for a direct debit;
• Provide contact information;
• Provide your child's Centrelink Customer
• Reference Number (CRN), as well as the CRN for the person claiming Child Care Subsidy;
• Upload a copy of your child's immunisation history statement;
• Upload a copy of your child's birth certificate;
• Upload a copy of your child's medical management plan if they have one.

WHAT TO BRING – Y JUNIORS

• Healthy Morning Tea, Lunch, Afternoon Tea - No nuts
• Wide-brim hat, no caps allowed
• Drink Bottle 
• Change of clothes when advised. Please see the program flyer to see if your child will need a chance of clothes. It is recommended that young children bring a change of clothes. 
• Appropriate footwear - Closed toe shoes
• All belongings must be labelled. 

WHAT TO BRING – Y YOUTH

• Healthy Morning Tea, Lunch, Afternoon Tea - No nuts
• Wide-brim hat, no caps allowed
• Drink Bottle 
• Change of clothes when advised. Please see the program flyer to see if your child will need a chance of clothes. 
• Appropriate footwear - Closed-toe shoes
• Optional spending money
• Optional mobile phones - Only to be used on Youth excursions when directed by educators.

Fees:

• Centre Based Day: $88 per child daily fee
• Incursion Day: $118 per child daily fee
• Excursion Day: $149 per child daily fee
• Super Excursion Day: $154 per child daily fee
• Youth Out & About Program: $149 per child daily fee
• Late Charge - Pickup after 6:00pm: $1.50
• Direct Debit Rejection Fee: $19.95

NDIS

• If you are using your child's NDIS plan, documentation must be provided to the Y prior to your child attending the program. Click Here to download NDIS Service Agreement Form & email your childs current NDIS plan to This email address is being protected from spambots. You need JavaScript enabled to view it.
• NDIS participants will be charged the daily fee & invoices are issued at the conclusion of each program. 

The Geelong & District YMCA Vacation Care service is a Commonwealth-approved childcare provider. Please see the program brochures for more information on daily activities and costs.

CONFIRMATION AND PAYMENT OF FEES

• All fees will be direct debited prior to attending the service.
• Payments may take up to 48 hours to withdraw from your selected account.

BOOKINGS & CANCELLATIONS

All children booked in will be expected to attend however, participation is not compulsory. Families will, however, still be charged the daily fee.

CANCELLATION POLICY

• Cancellation of a booking after the booking close date will incur fee charges (no refund or credit will apply)
• Cancellations during the program period will be charged a service fee. If families provide a medical certificate within 48 hrs of the absence, your account will be refunded or credited.
• Refer to  YMCA Geelong YG 137- Fees and Charges Policy  (Clause 5.1.5)

• Supporting Documents for the School Holiday Program
• NDIS Service Agreement Form
• Authority to Administer Medication
• Risk Minimisation Form (Asthma, Anaphylaxis & Allergies)

NDIS
All families wishing to continue using their NDIS plans for their accounts must update the new 2024/2025 Service Agreement and email them to This email address is being protected from spambots. You need JavaScript enabled to view it. prior to receiving a confirmed booking in the Vacation Care program.

Additional Age Information

All children must be 5 years old to attend the program.

Children in Grade 5 have the option to explore and attend the 'Y Junior' and 'Y Youth' programs on available days. Please email This email address is being protected from spambots. You need JavaScript enabled to view it. if this option interests you. 

WHAT NOT TO BRING – Y JUNIORS

• Mobile phones and electronic devices are not permitted.
• It is recommended not to bring toys from home. The Y is not responsible for any toys children bring from home.
• No nuts permitted in packed lunches.

WHAT NOT TO BRING – Y YOUTH

• No nuts permitted in packed lunches.

Important Information

VENUE

YMCA Geelong, Newtown

25 Riversdale Road Newtown, Vic 3220

OPENING HOURS
The service opens at 7:30am & is open until 6:00pm

The School Holiday Program does not operate on Public Holidays.

SIGNING IN/OUT
Children must be signed in and signed out at The Y Geelong, Newtown between 7:30am - 9:00am.

Children must be picked up from The Y Geelong, Newtown by 6:00pm. Adults collecting children must be authorised on the children’s enrolment form to collect children. The Y will not allow unauthorised adults to collect children from the service. Please bring photo ID when picking up your child.

OUR PROGRAM INCLUDES

• Excursions
• Incursions
• Centre Days
• Gymnastics
• Sports Clinics
• Craft Clinics
• Tech Hour
• Team Building Activities
• AND Much More!!!

TRANSPORTATION

Y Youth Out & About

On days where families book to attend the Y Youth Out & About program, children will be transported by a 12 or 25 seat bus (depending on numbers), driven by a qualified staff member.

Y Juniors

On days when families book excursions, children will be transported by a 56 seat bus from McHarry's Services and Hire, and will be driven by a qualified McHarry's bus driver.

Risk Assessments aim to help children's education and care service approved providers, leaders, educators, teachers and staff to understand the importance of assessing and managing risk as an embedded part of quality practice and improvement. 

Risk assessments for each activity are available upon request.